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Date

Attendees

Goals

  • Review audit activities
  • Confirm change of name for the Group
  • Discuss new Change Advisory Board
  • Feedback to All Staff Meeting/Data Ops Town Hall

Discussion items

TimeItemWhoNotes
10 minsReview of Minutes & ActionsLinda
  • At the last meeting, a decision needed to be made on the name of the Group.  It was agreed to rename the Group to the Change Control Group.  Linda will amend folders and calendar invite.
  • It was agreed that it would be very useful to have Patrick Hosty attend these meetings.  Sam will check his working days and let Linda know as Patrick may not work on a Monday.
20 minsUpdate on audit activitiesAll
  • Sam suggested Linda circulated the link to the Products and Services spreadsheet for all to review and update.  Also agreed to add another column "User or Owner of the System?".  For those who are a user then Change Control measures are not appropriate.  Update 27/09/2022: action not required as there is a column called "System Status" and this shows if it is owned, supported or maintained.
 20 minsNew Change Advisory Board (CAB) All 
  • Sam asked for a volunteer to Chair the CAB, no one volunteered so Sam agreed to be the Interim Chair.  
  • TOR to be created for new CAB and Linda agreed to send Sam the TOR for this Group as a start.  
  • An invite needs to be sent to other Divisional Leads to request a suitable representative attend the CAB meetings: Sam and Linda to meet to construct an invitation email.
  • Frequency of CAB meetings will need to be confirmed
  • CAB meetings may replace Change Control Group meetings?
  • Sam stated that as there is a potential underspend, and asked if anyone knew of a Change Management Tool that could be used?
  • It was agreed to ask Dennis to attend another meeting to do a Q&A session
  • It was suggested that Sam Lloyd may be able to provide a TOR as he has managed a Change Control Process.  Neil agreed to look into this and will ask Keiran Patel.

Action items

  • Linda Parr Change name of Group and resend calendar invite by
  • Samuel Toffa Contact Patrick Hosty, check his working days then inform Linda who may need to hold future meetings on another day to suit Patrick
  • Linda Parr Circulate link to Products and Services spreadsheet for all to review and update
  • Linda Parr Forward the Group's TOR for info to Sam Toffa
  • Linda Parr Arrange a meeting with Sam Toffa to discuss invitation to CAB meetings for Divisional DDs
  • Samuel Toffa Invite Dennis to do a Q&A session at a future meeting 
  • Neil Billingham Contact Keiran Patel for details of a TOR for their Change Control Process
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