Welcome to your weekly countdown update. These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance.
Please also remember to keep an eye out for updates in the Comms Hub. Links can be found here:
- The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
- Consider joining the Microsoft Teams Atlassian User Community
- Regular updates will be provided here
- If you have any questions, please use this form or check out the FAQs and useful information
- If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team
📢 User Acceptance TestingWeek 1 - complete Week 2 - continues next week | 📢 FAQ's and Useful InformationWe continue to add to our FAQ's and Useful Information pagePlease take a look here to keep up to date | 📢 Aura Titles in ConfluenceWe have updated a number of pages that contain the 'Aura titles' feature in Confluence (from the Aura plugin) in addition to other Confluence macros.See 'For Action' below for more details |
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contact form If you have any questions or concerns please let us know by completing our 📄
A new way to your sprint Retrospectives
Along with lots of exciting new features there will be some constraints when moving to cloud.
In this section we will call out where we need you to take action to prepare your work for migration.
Please take some time to review the following actions
What will not migrate? | What are the project doing about this? | What do I need to do? |
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| To avoid data loss we are currently converting all Aura titles to standard titles so you will notice the Digital Tools Team working through and updating your pages. | Please do not create any further 'Aura titles' using the Aura plug in on your pages. Post migration it will be possible to utilise the enhanced Confluence Cloud features to edit your pages or you can recreate the titles using Aura if you wish. Please contact us using the form below if you have any questions. |
| Actively removed those to avoid any migration issues | No action required |
| All active Personal Space owners should have received an email from UKHSA_AtlassianProjectTeam@ukhsa.gov.uk on 31 January 2025. Please reply to us by Monday 10 February to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken. | Please reply to us by Monday 10 February to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken. If you have a personal space which you are actively using, and you have not received an email, please contact us on the mailbox above. Please do not worry if you miss this deadline, we will not delete the information it just won't be accessible in cloud but we will work with you to make sure its moved to an alternative location. |
| We will fix as many as we can during the migration weekend. | Please make a note of any shortcuts you have on your Jira Project or Confluence space so that if they are missing, you will be able to manually recreate them. |
Data Cleanse Activity
UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.
What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information. We would appreciate your help in completing and returning this information to us.
Familiarisation
Familiarisation sessions with our UAT volunteers have been recorded and are available for you to listen to. FAQs have been updated and will continue to be during the UAT phase
What we need from you please - Make yourself familiar with the look and feel of Cloud Jira and Confluence by listening to the recordings as well as visiting the FAQ page.
If you have any questions or concerns please let us know by completing our 📄 contact us form
Familiarisation sessions for all users
Regular drop in sessions to ask questions/raise concerns
In this section you will find useful information that will help you on your migration journey
Change Freeze will remain in place until migration
The following items are covered by the change freeze:
New custom fields
New workflows, issue types or any other new configuration schemes
New Automations
New plug in requests
New scripts using Scriptrunner
New business critical projects using Xray Test Management app
Non business critical new projects or new confluence spaces