Welcome to your weekly countdown update. These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance.
Please also remember to keep an eye out for updates in the Comms Hub. Links can be found here:
- The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
- Consider joining the Microsoft Teams Atlassian User Community
- Regular updates will be provided here
- If you have any questions, please use this form or check out the FAQs and useful information
- If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team
📢 User Acceptance TestingWeek 1 - complete | 📢 FAQ's and Useful InformationWe continue to add to our FAQ's and Useful Information pagePlease take a look here to keep up to date | 📢Familiarisation sessionsNow available to book in your calendarThese sessions are a great opportunity to preview the new cloud system before it is releasedUse this link to book |
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If you have any questions or concerns please let us know by completing our 📄 contact form
A new way to do sprint Retrospectives
Are you looking for a new way to conduct and document your sprint retro's?....... We have the solution so keep reading.
Take a look at the video for some cool ideas on how confluence whiteboards will help you and your teams run your retro's in cloud
But I need to do sprint retro's now and no longer see the option in Jira
Confluence is the answer....... Simply go to your space and use 'Create from template' option.
For more information, have a read here.
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Personalise your notifications
You know how sometimes you get many emails because notification schemes are almost always set to email everybody about everything!
In Cloud you now get some options regards your own personal notification settings!
You can change your personal settings to amend the frequency emails.
This means that the system will batch them up, and just send a single email detailing all the changes.
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Add 'Action tasks' to tickets via the comments
Did you know that in Cloud Jira, you will be able to add 'Tasks' to tickets within a comment!
Within the comment add the macro 'Action item' - you can @ someone to ask them to carry out a task and they can then 'tick' the box once completed and update their comment
Along with lots of exciting new features there will be some constraints when moving to cloud.
In this section we will call out where we need you to take action to prepare your work for migration.
Please take some time to review the following actions
What will not migrate? | What are the project doing about this? | What do I need to do? |
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| To avoid data loss we are currently converting all Aura titles to standard titles so you will notice the Digital Tools Team working through and updating your pages. | Please do not create any further 'Aura titles' using the Aura plug in on your pages. Post migration it will be possible to utilise the enhanced Confluence Cloud features to edit your pages or you can recreate the titles using Aura if you wish. Please contact us using the form below if you have any questions. |
| Actively removed those to avoid any migration issues | No action required |
| Responses received from the active Personal Space owners that we contacted. The team will shortly be contacting individuals who requested to retain their personal space to understand the purpose it is used for and discuss alternative storage locations | Please review the information in your personal space and be ready for a conversation with the team: Please do not worry about losing your content, we will not delete the information it just won't be accessible in cloud but we will work with you to make sure its moved to an alternative location. |
| We will fix as many as we can during the migration weekend. | Please make a note of any shortcuts you have on your Jira Project or Confluence space so that if they are missing, you will be able to manually recreate them. |
Data Cleanse Activity
UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.
What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information. We would appreciate your help in completing and returning this information to us.
Familiarisation
Familiarisation sessions with our UAT volunteers have been recorded and are available for you to listen to. FAQs have been updated and will continue to be during the UAT phase
What we need from you please - Make yourself familiar with the look and feel of Cloud Jira and Confluence by listening to the recordings as well as visiting the FAQ page.
If you have any questions or concerns please let us know by completing our 📄 contact us form
Familiarisation sessions for all users
Ask for a drop in session for your team to ask questions/raise concerns
In this section you will find useful information that will help you on your migration journey
Change Freeze will remain in place until migration
The following items are covered by the change freeze:
New custom fields
New workflows, issue types or any other new configuration schemes
New Automations
New plug in requests
New scripts using Scriptrunner
New business critical projects using Xray Test Management app
Non business critical new projects or new confluence spaces
More details can be found here or please use our 📄 contact us form
Project Timeline
