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title⏳ Countdown to migration

Welcome to your weekly countdown update.  These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance.  


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title📜 Previous Updates



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titleSupport and information

 Please also remember to keep an eye out for updates in the Comms Hub.  Links can be found here: 

  • The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
  • Consider joining the Microsoft Teams Atlassian User Community
  • Regular updates will be provided here
  • If you have any questions, please use this form or check out the FAQs and useful information
  • If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team


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📢 User Acceptance Testing

Week 1 - complete (tick) 

Week 2 - continues next week

📢 FAQ's and Useful Information

We continue to add to our FAQ's and Useful Information page  

Please take a look here to keep up to date

 

📢 Aura Titles in Confluence

We have updated a number of pages that contain the 'Aura titles' feature in Confluence (from the Aura plugin) in addition to other Confluence macros. 

See 'For Action' below for more details

If you have any questions or concerns please let us know by completing our 📄 contact form

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                                       Image result for New Feature BannerImage result for New Feature BannerImage result for New Feature BannerImage result for New Feature Banner

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A new way to do sprint Retrospectives  

Widget Connector
urlhttp://youtube.com/watch?v=k8G87SrPtEg

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(question)  Are you looking for a new way to conduct and document your sprint retro's?  We have the answer so keep reading.

light bulb Take a look at the video for some cool ideas on how confluence whiteboards will help you and your teams run your retro's in cloud

 (question) But I need to carry out sprint retro's now and I used to use the feature in Jira

light bulb Confluence is the answer.  Simply go to your space and use the Create from template option.  For more information have a read here.  




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Personalise your notifications

  

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titlePersonalise Email notifications

(question) You know how sometimes you get many emails because notification schemes are almost always set to email everybody about everything!

light bulb In Cloud you now get some options regards your own personal notification settings!


light bulb You can change the frequency emails are sent and it'll batch them up and just send a single email detailing all the changes.



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Add 'Action tasks' to tickets via the comments


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titleAction Items in Comments

(question) Did you know that in Cloud Jira, you will be able to add 'Tasks' to tickets within a comment!

light bulb Within the comment  add the macro 'Action item' - you can @ someone to ask them to carry out a task and they can then 'tick' the box once completed and update their comment





 

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title🎬 For Action
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Along with lots of exciting new features there will be some constraints when moving to cloud. 

In this section we will call out where we need you to take action to prepare your work for migration. 

Please take some time to review the following actions


What will not migrate?

What are the project doing about this?

What do I need to do?

(error) Aura Titles used in Confluence

Aura titles used in confluence will not migrate to cloud. 


To avoid data loss we are currently converting all Aura titles to standard titles so you will notice the Digital Tools Team working through and updating your pages.

Please do not create any further 'Aura titles' using the Aura plug in on your pages. Post migration it will be possible to utilise the enhanced Confluence Cloud features to edit your pages or you can recreate the titles using Aura if you wish.  Please contact us using the form below if you have any questions.

(error)  Confluence Macros

There are a number of 'Macro's in Confluence that will not migrate because they are not available in Cloud Confluence.   A list of those now removed are as follows:

 pushpin All users
pushpincurrent_user
pushpin div
pushpin export_comments
pushpin pagebreak
pushpin spaces_list
pushpin spaces_list1

Actively removed those to avoid any migration issuesNo action required

(error)  Confluence - Personal spaces

These will not be migrated.  We will work with you to understand the content within these spaces and action required to ensure any required information is retained. 

All active Personal Space owners should have received an email from UKHSA_AtlassianProjectTeam@ukhsa.gov.uk on 31 January 2025. Please reply to us by Monday 10 February to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken. Please reply to us by Monday 10 February to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken. If you have a personal space which you are actively using, and you have not received an email, please contact us on the mailbox above.  Please do not worry if you miss this deadline, we will not delete the information it just won't be accessible in cloud but we will work with you to make sure its moved to an alternative location.

(error)  Jira and Confluence shortcuts

Project shortcuts in both Jira and Confluence do not migrate.

We will fix as many as we can during the migration weekend.

Please make a note of any shortcuts you have on your Jira Project or Confluence space so that if they are missing, you will be able to manually recreate them. 

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 

What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information.   We would appreciate your help in completing and returning this information to us.

Familiarisation

Familiarisation sessions with our UAT volunteers have been recorded and are available for you to listen to.  FAQs have been updated and will continue to be during the UAT phase

What we need from you please - Make yourself familiar with the look and feel of Cloud Jira and Confluence by listening to the recordings as well as visiting the FAQ page. 

 If you have any questions or concerns please let us know by completing our 📄 contact us form



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titleComing soon.........

                                      

 small blue diamondFamiliarisation sessions for all users

small blue diamond Regular drop in sessions to ask questions/raise concerns


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title📌 For Information

In this section you will find useful information that will help you on your migration journey

(info) Change Freeze will remain in place until migration(info) 

Word Freeze made of letters made of real ice Stock Photo - Alamy

The following items are covered by the change freeze:


 (error) New custom fields  

(error) New workflows, issue types or any other new configuration schemes

(error) New Automations

(error) New plug in requests

(error) New scripts using Scriptrunner 

(error) New business critical projects using Xray Test Management app

(error) Non business critical new projects or new confluence spaces 

 More details can be found here or please use our 📄 contact us form


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