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Wrap text within cells so that all text is clearly spaced out and visible.
To unmarkup a table, right click anywhere in it and select Convert to range.
How you know whether a table in a spreadsheet is marked up
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In this example the merged top row which simply says 2020/21 is either already implicit in the table title, or could be cut and pasted out into a row directly above the table explaining that these are results for 2020 to 2021.
So that it now has only two heading rows - still undesirable, as are the merged cells sitting above the individual columns.
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Divide long tables with multiple sub-sections into lots of smaller tables
Before
. A long table with sub headings on the left using merged cells, doubly inaccessible.
After
. One fewer columns. Clearer layout. Easier for sighted people to get to the category they want, and much easier for a screen reader to navigate.
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And also, finally, remove the colour.
Possible Possibly the percentage symbol could be removed and explained in a description sentence above the table , to further reduce clutter. Maybe the sets of year columns could be divided by a thicker cell border for sighted readers.
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In whatever format notes are indicated, an explanation should be given in the description text in the second or third row, for example: ‘This worksheet contains one table. Some cells refer to notes which can be found on the notes worksheet/at the end of the relevant row’.
Explaining symbols
Hannah Government Statistical Service has suggested a set of universal symbols to be adopted across all government.
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2. Asterisk should always be avoided. Asterisk notes referring to columns should be either a) included in the column header or, if too long b) explained in a sentence above, eg: ‘In column 3 xxx’the data is based on the 2018 survey.’
Graphs in spreadsheets
Ideally, spreadsheets should not contain graphs or charts but be limited to tables of data.
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