Accessible spreadsheets (ODS)

Using open formats

You do not need any special software to save your document in an open format. 

Software such as Microsoft Office Suite, will 'automatically' save your document in a closed format like Excel Spreadsheet (.XLS).

But you have the option to save in an open format alternative using the Save as... drop down menu.

For example, OpenDocument Spreadsheet (ODS format) is an open format that can be used for most spreadsheets.

Saving a document as an open format, using Microsoft Excel

Go to Save as...

If you click on Save as type, you can select between different formats.

You could save your document as:

• OpenDocument Spreadsheet (ods) - this is suitable for most spreadsheets
• CSV file (csv) - this is used for tabular data or databases

Then you can share, upload and email the document just as you would with a closed format document.

Learn more

• See our blog post on What you need to know about open formats
• See the official Microsoft guidance on making a spreadsheet accessible for people with disabilities