It's important that every PDF we publish has the correct metadata.
'Metadata' simply refers to the title, the author and keywords about the document.
Metadata isn't visible anywhere in the document but it makes PDFs more searchable by Google and other search engines and displays in search results.
You can add metadata to a PDF once it's created, but the best and simplest way is to add it while the document is still in Word format.
We need to add metadata to all PDF documents produced by UKHSA.
How to add the correct metadata to a PDF
1. Click on File
2. Select Info
3. You should see a window on the right-hand side that says Properties
4. Select Properties and Advanced properties to open the Properties dialogue box.
In the Title field put the title of the document.
In the Author field put 'UKHSA'.
Add keywords from the title and/or describing the subject matter.
Click OK then save the document.
This metadata is now saved within the Word document and will be transferred over to the PDF when it is saved as a PDF.