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title⏳ Countdown to migration

Welcome to the first of these weekly countdown updates.  These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance.   Please also remember to keep an eye out for updates in the Comms Hub.  Links can be found here: 

  • The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
  • Consider joining the Microsoft Teams Atlassian User Community
  • Regular updates will be provided here
  • If you have any questions, please use this form or check out the FAQs
  • If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team




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Progress

(tick) Work is progressing well with our migration partner Valiantys in the discovery and planning phase 

 UAT

 UAT volunteers and Familiarisation sessions

small blue diamond UAT commences - Monday 3rd February - (there is still time to volunteer here!)
 small blue diamond Familiarisation sessions - Wednesday 29th January

Volunteers are currently being given system access

All UAT volunteers should have received 3 familiarisation meeting invites  | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use 

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

if you have not received these

 

(

If you are unable to attend, Familiarisation the UAT sessions will be recorded and available available here)

Project categories

Project categories have been realigned to reflect the directorate the project falls under. 

Updating of the categories is planned for the coming weeks 

 If you have any questions or concerns please let us know by completing our 📄 contact us form


 

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title🎬 For Action

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Along with lots of exciting new features there will be some constraints when moving to cloud.  In this section we will call out where we need you to take action to prepare your work to be moved to cloud.  Please take some time to review the following actions


Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 

What we need from you please - We will shortly

send out

email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will

be accompanying

be accompanying guidance to help guide you through the questions and some background information.  

 

We would appreciate your help in completing and returning this information to us.


_______________________________________________________________________________________________________________________________________________________________________________________________________________________

Confluence - Personal spaces

Confluence -  Personal Spaces

These will not be migrated.  We will work with you to understand the content within these spaces and action required to ensure any required information is retained. 

What we need from you please - We will shortly been sending an email directly to those affected asking for you to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken


 If you have any questions or concerns please let us know by completing our 📄 contact us form




  

 

small blue diamond Familiarisation sessions for all users

- after UAT

small blue diamond Regular drop in sessions to ask questions/raise concerns



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title📌 For Information



NEW button In this section you will find useful information that will help you on your migration journey

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(info) Change Freeze will remain in place until migration - find more details here



timer clock Project Timeline

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bookmark tabs Project Categories

On migration to cloud all projects categories will be updated.  The projects category will now be aligned to the directorate the project belongs to.