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Raise a request
Go to the service desk portal - https://jira.collab.test-and-trace.nhs.uk/servicedesk/customer/portal/12
At the bottom of the page select one of the two options depending on whether you have devolved author access to Whitehall publisher or not.
If you do, select the second option, if you do not, select the top one.
Standard Gateway Submission
Complete as many of the fields as possible. At a minimum, the content team will need to know:
- details of the content that needs to be published
- the intended format - publication, press release
- the date the content needs to be published, or the embargo date
Please also include details of:
- who will be using the content, and the reason they need access
- the lead point of contact for the content
- relevant links, including the existing
When you submit a brief to the content team, it is important that we are provided with a complete brief that covers all the important information. This ensures that we can progress your brief efficiently.
Before you submit a new brief, please run through the checklist below and ensure that your brief has covered all of the relevant points.
Explain the brief
- What kind of content needs to be published - is it a publication, a consultation, a news item or a set of statistics.
- Who will be using this content
- Why do they need access to the content, and how will it help them
- When does the content need to be published
- Where should the content be published when it has been signed off
- In your own words, what do we need to know about this new content? (Please explain in 140 characters maximum)
Add important links and contacts
- Lead point of contact for this content
- Required publication date
- Embargo time and date, if this is applicable
- Existing location of the content (please include the a web link, or URL)
- Intended location of the new content (please include the URL)
Review and secure approvals
Then click Create.
This will create a new ticket in the Service Desk.
The ticket will be marked as Open.
What to do after you have submitted your ticket
Once you have submitted your ticket, you will receive email notifications as the work progresses through key stages, for example when:
- the ticket is assigned a number
- is assigned to a member of the Publishing team
- moves through the process from Backlog, to Assigned, to In Progress and so on.
Correspondence on the ticket
There is sometimes email correspondence or phone calls about aspects of a ticket.
It is important that notes of any decisions relevant to the ticket are added to it via Comments.
What to do before your content is published
Before your content is published, please ensure:
- you have reviewed the final content
- the relevant press officer has been notified
- Review the final content
- Give your approval via the JIRA comments section
- Notify the relevant press officer that the content is being published
- Ensure you have secured sign-off from your manager, or the subject lead
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