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title	⏳ Countdown to Migrationmigration

Welcome to the first of these weekly countdown updates. These These weekly updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance. Please also remember to keep an eye out for updates in the Comms Hub. Links can be found here:

The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
Consider joining the Microsoft Teams Atlassian User Community
Regular updates will be provided here
If you have any questions, please use this form or check out the FAQs
If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team

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Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions by clicking on the heading to expand the information.

Progress
Work is progressing well with our migration partner Valiantys in the discovery and planning phase
UAT volunteers and Familiarisation sessions
UAT commences - Monday 3rd February - (there is still time to volunteer here!)
Familiarisation sessions - Wednesday 29th January
All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use
If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team
(If you are unable to attend, the UAT sessions will be recorded and available here)
Project categories
Project categories have been realigned to reflect the directorate the project falls under.
Updating of the categories is planned for the coming weeks

If you have any questions or concerns please let us know by completing our 📄 contact us form

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title	🎬 For Action

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Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

by clicking on the heading to expand the information.

If you have any questions or concerns please let us know by completing our 📄 contact us form

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Expand

title	Elements Connect App

Elements connect application will not be available on the Cloud instance. Functionality will be carried out via the Assets option built in to Jira.

Expand

title	Shortcuts

Your Shortcuts to Confluence spaces, weblinks etc will not be migrated over. Please ensure you make a note of your shortcuts to allow you to recreate those post migration.

Expand

title	Canned Responses

Canned Responses will not be migrated over to Cloud. You will need to manually recreate these. We have identified all projects using them and will be reaching out to you with a list for you to review and confirm if they need to be manually recreated post migration.

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 

What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information.   We would appreciate your help in completing and returning this information to us.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________

Confluence - Personal spaces

These will not be migrated. We will work with you to understand the content within these spaces and action required to ensure any required information is retained.

What we need from you please - We will shortly been sending an email directly to those affected asking for you to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken

If you have any questions or concerns please let us know by completing our 📄 contact us form

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Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

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title	Nested Macros

Expand

title	Personal Confluence Spaces

Personal Spaces will not be migrated over in Confluence. If you have any specific information in a personal space please ensure you save it elsewhere ahead of migration.

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title	📌 For Information

In this section you will find useful information that will help you on your migration journey

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title	Project Categories

On migration to cloud all projects categories will be updated. The projects category will now be aligned to the directorate the project belongs to.

Change Freeze will remain in place until migration - find more details here

Project Timeline

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Page tree

Versions Compared

Old Version 43

New Version Current

Key

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Progress

Work is progressing well with our migration partner Valiantys in the discovery and planning phase

UAT volunteers and Familiarisation sessions

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

Project categories

Project categories have been realigned to reflect the directorate the project falls under.

Updating of the categories is planned for the coming weeks

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Modified

Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Removed

Elements connect application will not be available on the Cloud instance. Functionality will be carried out via the Assets option built in to Jira.

Your Shortcuts to Confluence spaces, weblinks etc will not be migrated over. Please ensure you make a note of your shortcuts to allow you to recreate those post migration.

Canned Responses will not be migrated over to Cloud. You will need to manually recreate these. We have identified all projects using them and will be reaching out to you with a list for you to review and confirm if they need to be manually recreated post migration.

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.

Confluence - Personal spaces

If you have any questions or concerns please let us know by completing our 📄 contact us form

Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

In this section you will find useful information that will help you on your migration journey

Image Removed

On migration to cloud all projects categories will be updated. The projects category will now be aligned to the directorate the project belongs to.

Change Freeze will remain in place until migration - find more details here

Project Timeline

Page tree

Page History

Versions Compared

Old Version 43

New Version Current

Key

Image Modified

Progress

Work is progressing well with our migration partner Valiantys in the discovery and planning phase

UAT volunteers and Familiarisation sessions

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |you only need to attend those relevant to the tools that you use

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

Project categories

Project categories have been realigned to reflect the directorate the project falls under.

Updating of the categories is planned for the coming weeks

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Modified

Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Removed

Elements connect application will not be available on the Cloud instance. Functionality will be carried out via the Assets option built in to Jira.

Your Shortcuts to Confluence spaces, weblinks etc will not be migrated over. Please ensure you make a note of your shortcuts to allow you to recreate those post migration.

Canned Responses will not be migrated over to Cloud. You will need to manually recreate these. We have identified all projects using them and will be reaching out to you with a list for you to review and confirm if they need to be manually recreated post migration.

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.

Confluence - Personal spaces

If you have any questions or concerns please let us know by completing our 📄 contact us form

Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

In this section you will find useful information that will help you on your migration journey

Image Removed

On migration to cloud all projects categories will be updated. The projects category will now be aligned to the directorate the project belongs to.

Change Freeze will remain in place until migration - find more details here

Project Timeline

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 