info MigrationThese weekly

migration

Welcome to the first of these weekly countdown updates. These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance. Please also remember to keep an eye out for updates in the Comms Hub. Links can be found here:

The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved here
Consider joining the Microsoft Teams Atlassian User Community
Regular updates will be provided here
If you have any questions, please use this form or check out the FAQs
If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team

Highlights for the week:

UAT - volunteer

Personal spaces will not migrate

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Progress

Work is progressing well with our migration partner Valiantys in the discovery and planning phase

UAT volunteers and Familiarisation sessions

UAT commences - Monday 3rd February - (there is still time to volunteer here!)
Familiarisation sessions - Wednesday 29th January

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

(If you are unable to attend, the UAT sessions will be recorded and available here)

Project categoriesProject categories have been realigned to reflect the directorate the project falls under.  Updating of the categories is planned for the coming weeks 

If you have any questions or concerns please let us know by completing our 📄 contact us form

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title	🎬 For Action

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Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 

What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information.   We would appreciate your help in completing and returning this information to us.

_______________________________________________________________________________________________________________________________________________________________________________________________________________________

Confluence - Personal spaces

These will not be migrated. We will work with you to understand the content within these spaces and action required to ensure any required information is retained.

What we need from you please - We will shortly been sending an email directly to those affected asking for you to confirm if the content is still active and in use, and will work with you to ensure appropriate action is taken

If you have any questions or concerns please let us know by completing our 📄 contact us form

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Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

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title	📌 For Information

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In this section you will find useful information that will help you on your migration journey

Change Freeze will remain in place until migration - find more details here

Project Timeline

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What do I need to do ahead of Migration? - Jira

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title	Canned Responses

Canned Responses will not be migrated over to Cloud. You will need to manually recreate these. We have identified all projects using them and will be reaching out to you with a list for you to review and confirm if they need to be manually recreated post migration.

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title	Shortcuts

Your Shortcuts to Confluence spaces, weblinks etc will not be migrated over. Please ensure you make a note of your shortcuts to allow you to recreate those post migration.

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title	Elements Connect App

Elements connect application will not be available on the Cloud instance. Functionality will be carried out via the Assets option built in to Jira.

What do I need to do ahead of Migration? - Confluence

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title	Calendars

ExpandtitleNested Macros

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Versions Compared

Old Version 3

New Version Current

Key

Highlights for the week:

Image Added

Progress

Work is progressing well with our migration partner Valiantys in the discovery and planning phase

UAT volunteers and Familiarisation sessions

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

Project categories

Project categories have been realigned to reflect the directorate the project falls under.

Updating of the categories is planned for the coming weeks

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Added

Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.

Confluence - Personal spaces

If you have any questions or concerns please let us know by completing our 📄 contact us form

Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

Image Added

In this section you will find useful information that will help you on your migration journey

Change Freeze will remain in place until migration - find more details here

Project Timeline

What do I need to do ahead of Migration? - Jira

What do I need to do ahead of Migration? - Confluence

Page tree

Page History

Versions Compared

Old Version 3

New Version Current

Key

Highlights for the week:

Image Added

Progress

Work is progressing well with our migration partner Valiantys in the discovery and planning phase

UAT volunteers and Familiarisation sessions

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |you only need to attend those relevant to the tools that you use

If you have registered to be a UAT volunteer and have not received any invites, please email the Atlassian Project Team

Project categories

Project categories have been realigned to reflect the directorate the project falls under.

Updating of the categories is planned for the coming weeks

If you have any questions or concerns please let us know by completing our 📄 contact us form

Image Added

Along with lots of exciting new features there will be some constraints when moving to cloud. In this section we will call out where we need you to take action to prepare your work to be moved to cloud. Please take some time to review the following actions

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.

Confluence - Personal spaces

If you have any questions or concerns please let us know by completing our 📄 contact us form

Familiarisation sessions for all users

Regular drop in sessions to ask questions/raise concerns

Image Added

In this section you will find useful information that will help you on your migration journey

Change Freeze will remain in place until migration - find more details here

Project Timeline

What do I need to do ahead of Migration? - Jira

What do I need to do ahead of Migration? - Confluence

All UAT volunteers should have received 3 familiarisation meeting invites | Jira/Confluence | JSM | X-ray |
you only need to attend those relevant to the tools that you use

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 