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title	⏳ Countdown to migration

Welcome to your weekly countdown update. These updates will provide you with the latest information regarding the migration to Cloud for Jira and Confluence as well as any pre-migration tasks you will need to be aware of and also start to share some of the great improvements you will see in the cloud instance.

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title	📜 Previous Updates

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title	Support and information

Please also remember to keep an eye out for updates in the Comms Hub. Links can be found here:

The project team will be providing awareness sessions where you can find out more on SaaS features and functionality, and an opportunity to ask questions - once dates/times are confirmed you can get involved involved here
Consider joining the Microsoft Teams Atlassian User Community
Regular updates will be provided here
If you have any questions, please use this form or check out the FAQs and useful information
If you have any concerns or need support, please reach out to the UKHSA Atlassian Project Team

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📢 User Acceptance Testing

Week 1 - complete

Week 2 - complete

Week 3

(final) - next week

- complete

User acceptance testing has successfully completed for most projects with some final testing underway before sign off.

📢 FAQ's and Useful Information

We continue to add to our FAQ's and Useful Information page

Please take a look here to keep up to date

📢Familiarisation sessions

Now

These are scheduled for the 6th March and now available to book in your calendar

These sessions are a great opportunity to preview the new cloud system before it is released

Use this link to book
To watch previously recorded videos - click here

If you have any questions or concerns please let us know by completing our 📄 contact form

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A new way to do sprint Retrospectives

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Introducing Forms for our Jira Service Management users

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Are you looking for a new way to conduct and document your sprint retro's?....... We have the solution so keep reading.

Take a look at the video for some cool ideas on how confluence whiteboards will help you and your teams run your retro's in cloud

But I need to do sprint retro's now and no longer see the option in Jira

Confluence is the answer....... Simply go to your space and use 'Create from template' option.

For more information, have a read here.

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What are forms?

Forms can be built using conditional logic and rich formatting to let you show or hide fields, set field validation, and customise layouts with headings or tables.

Form fields can also be created without a Jira admin or making new custom fields that save to your site. Instead, these fields will appear only on the form they get added to, and can be linked to Jira fields if needed.

Add forms to request types to gather more structured information when customers raise requests, or to create issues using a direct link to a form. They can also be added onto existing issues by agents to collect more information from customers, or to record internal processes.

Continue reading the article here or take a look at the Atlassian series short videos that explain the key features by clicking below

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Personalise your notifications

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You know how sometimes you get many emails because notification schemes are almost always set to email everybody about everything!

In Cloud you now get some options regards your own personal notification settings!

You can change your personal settings to amend the frequency emails.

This means that the system will batch them up, and just send a single email detailing all the changes.

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Add 'Action tasks' to tickets via the comments

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Did you know that in Cloud Jira, you will be able to add 'Tasks' to tickets within a comment!

Within the comment add the macro 'Action item' - you can @ someone to ask them to carry out a task and they can then 'tick' the box once completed and update their comment

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Familiarisation sessions for all users

Ask for a drop in session for your team to ask questions/raise concerns

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title	🎬 For Action

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Along with lots of exciting new features there will be some constraints when moving to cloud.

In this section we will call out where we need you to take action to prepare your work for migration.

Please take some time to review the following actions

What will not migrate?	What are the project doing about this?	What do I need to do?
Aura Titles used in Confluence Aura titles used in confluence will not migrate to cloud.	To avoid data loss we are currently converting all Aura titles to standard titles so you will notice the Digital Tools Team working through and updating your pages.	Please do not create any further 'Aura titles' using the Aura plug in on your pages. Post migration it will be possible to utilise the enhanced Confluence Cloud features to edit your pages or you can recreate the titles using Aura if you wish. Please contact us using the form below if you have any questions.
Confluence Macros There are a number of 'Macro's in Confluence that will not migrate because they are not available in Cloud Confluence. A list of those now removed are as follows: All users current_user div export_comments pagebreak spaces_list spaces_list1	Actively removed those to avoid any migration issues	No action required
Confluence - Personal spaces These will not be migrated. We will work with you to understand the content within these spaces and action required to ensure any required information is retained.	Responses received from the active Personal Space owners that we contacted. The team will shortly be contacting individuals who requested to retain their personal space to understand the purpose it is used for and discuss alternative storage locations	Please review the information in your personal space and be ready for a conversation with the team: - what do you use your space for? - does it need to be in Confluence? (i.e. is it pulling information and populating from Jira tickets?) - could another platform be used? (i.e. Microsoft SharePoint, Teams, OneDrive, OneNote etc) - if it needs to be in Confluence then is there a team space available where you could copy across the information and restrict the page so that only you can view? Please do not worry about losing your content, we will not delete the information it just won't be accessible in cloud but we will work with you to make sure its moved to an alternative location.
Jira and Confluence shortcuts Project shortcuts in both Jira and Confluence do not migrate.	We will fix as many as we can during the migration weekend.	Please make a note of any shortcuts you have on your Jira Project or Confluence space so that if they are missing, you will be able to manually recreate them.

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 

What we need from you please - We will shortly email a questionnaire to all main contacts, for you to complete about the content of your Confluence and Jira spaces. There will be accompanying guidance to help guide you through the questions and some background information.   We would appreciate your help in completing and returning this information to us.

Familiarisation

Familiarisation sessions with our UAT volunteers have been recorded and are available for you to listen to

.

FAQs have been updated and will continue to be during the UAT phase

What we need from you please - Make yourself familiar with the look and feel of Cloud Jira and Confluence by listening to the recordings as well as visiting the FAQ page.

If you have any questions or concerns please let us know by completing our 📄 contact us form

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Coming soon.........

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Project Timeline

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Old Version 1

New Version Current

Key

📢 User Acceptance Testing

Week 1 - complete

Week 2 - complete

Week 3

- complete

User acceptance testing has successfully completed for most projects with some final testing underway before sign off.

📢 FAQ's and Useful Information

We continue to add to our FAQ's and Useful Information page

Please take a look here to keep up to date

📢Familiarisation sessions

These are scheduled for the 6th March and now available to book in your calendar

These sessions are a great opportunity to preview the new cloud system before it is released

Use this link to bookTo watch previously recorded videos - click here

If you have any questions or concerns please let us know by completing our 📄 contact form

A new way to do sprint Retrospectives

Introducing Forms for our Jira Service Management users

Personalise your notifications

Add 'Action tasks' to tickets via the comments

Along with lots of exciting new features there will be some constraints when moving to cloud.

In this section we will call out where we need you to take action to prepare your work for migration.

Please take some time to review the following actions

What will not migrate?

What are the project doing about this?

What do I need to do?

Aura Titles used in Confluence

Confluence Macros

Confluence - Personal spaces

Jira and Confluence shortcuts

Data Cleanse Activity

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS.

Familiarisation

.

What we need from you please - Make yourself familiar with the look and feel of Cloud Jira and Confluence by listening to the recordings as well as visiting the FAQ page.

If you have any questions or concerns please let us know by completing our 📄 contact us form

Familiarisation sessions for all users

Ask for a drop in session for your team to ask questions/raise concerns

In this section you will find useful information that will help you on your migration journey

Change Freeze will remain in place until migration

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More details can be found here or please use our 📄 contact us form

Project Timeline

Use this link to book
To watch previously recorded videos - click here

UKHSA are currently undertaking an exercise to review and validate content within the UKHSA Atlassian platform. It is vital this work takes place so that we can complete a full assessment of content within those project spaces and whether they are suitable to hosted in the SaaS. 