| Tip |
|---|
You're reading an article from PHE's web content knowledge base - the best place to find answers to your content questions. To browse more useful articles, visit our home page. |
| Table of Contents |
|---|
Why we need to publish accessible PDFs
Documents published on GOV.UK must meet the GDS accessibility standards, including all PDF documents.
As a rule, you should try to publish as an HTML document instead of as PDF.
How to create an accessible PDF using Microsoft Word
This step by step guide assumes that you are using Microsoft Word version 10 or above.
Open your document and click 'Save As...', then select PDF.
You should see a box that says Options... below the main save menu.
Click on this and then check that the 'Document structure tags for accessibility' box is checked.
Then click Save, and you have created your accessible PDF.
| Info | ||
|---|---|---|
| ||
If you have selected 'Minimise size' to create a PDF with a smaller file size, make sure to double-check that the 'Document structure' box is ticked. The reason is that minimising the size of a document can sometimes uncheck the 'Document structure' tick box. |
| Tip |
|---|
We hope this article was useful. To share this article with a colleague, please send them this link: https://confluence.collab.test-and-trace.nhs.uk/x/F7PPIQ You can also return to the home page to browse more articles on knowledge base. |