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- boil the kettle
- put the teabag in the cup
- pour on boiling water
- stir and add milk
To restart the numbering, If you need to insert some text and then pick up a numbered list where you left off, create the new numbered list, then right-click in the paragraph it and select ‘Restart at 1’ ...' or ‘Set numbering value’ and add the value you want to restart the numbers at.
Links
When creating hyperlinks:
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If no image is available or a cover image is not required, delete the image box by highlighting it and clicking Delete.
Images, charts and other visual content
Charts and tables
Tables should only be used to present data (effectively in effect, that means number data) and use . Use as simple a table structure as possible.
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Consider the alternatives. A simple table can often be replaced with:
- a series of bulleted lists with headings and subheadings
- a single bulleted list, using commas to separate the information
If you do use a table, ensure it is accessible:
- Title it must have a title
- Simple cells make sure it doesn’t contain split cells, merged cells, nested tables or completely blank rows or columns
- it should have a title
- Headers give every column a header (screen readers use header information to identify rows and columns)
- No colours don’t add background colours to in tables
- Reference if the table is from elsewhere, you should reference the source
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Do not use colour as the only means of conveying information.
Images
Images should only be used if they help to demonstrate the meaning of your content. They shouldn’t be used just for decoration..
If an image is purely decorative it doesn't need alt text.
If an image is relevant to the text, use alt textYou should ensure that colour is not the only means of conveying information.
Alt text
Alt text should describe what graphs or charts show and tell users where in the document they can find more information about them. It is not a replacement for a caption. Charts and tables still require a caption or title.
Alternative text – ‘alt text’ – must be applied to any charts, figures or images. Alt text provides a description for people who can’t see the screen and use assistive software to listen to pdfs.
Alt text for charts:
- Right-click on the chart. You have to right-click somewhere inside the frame that surrounds the entire chart, not inside one of its parts.
- Select ‘Format chart area’. The Alt Text pane opens on the right side of the document body.
- Click on the ‘Layout & Properties’ icon and select ‘Alt text’.
- Type a description and a title.
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Charts should use the maximum possible contrast between text and background and adhere where possible to the PHE colour palette (see brand guidelines). The highest contrast is black on white.
Check your report for Accessibility
Ensure your report meets accessibility requirements.
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Read our guide to making your charts and tables more accessible.
Using citation software
If you have a citation tool such as EndNote or Mendeley, the template may not accommodate the citation assembly within the doc. If so, assemble the bibliography or references ‘offline’ and then import into the template and format appropriately.
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