This is a list of elements which the Gateway team check and, if necessary, correct on every Word document submitted for publication as a PDF to the PHE websiteUKHSA website.

Accessible graphs and visual elements

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Spell out all acronyms on their first appearance, including PHE which UKHSA which must be referred to on its first appearance as 'Public the UK Health England Security Agency (PHEUKHSA)' Note: never spell out UK as United Kingdom.

The first use of 'COVID-19' in every document should spell it out before the acronym, thus: 'coronavirus (COVID-19)'

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Describe what’s happening in the image in the body text and leave the ‘Alt text’ field empty. In the context of PHE contentUKHSA content, 'image' can be taken to mean graphs, maps and any other visual element.

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For normal text use ‘Body Copy’ in the new template and ‘PHE Body Copy’ in the old template.

Body copy should be Arial 12 point with line spacing set to ‘At last 16 pt’.

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Flow charts need a detailed and literal text equivalent of every step of the process, all the questions and all the answers. A simple summary, or pointing to the data somewhere else, isn’t enough.

PHEUKHSA's Fetal anomaly screening: care pathways page has several good examples of flow charts accompanied by text alternatives.

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Carefully delete entries in the ToC for the document title, ‘Contents’ and ‘About PHE’the UK Health Security Agency'.

Title page logo

The PHE royal UKHSA royal crest is always top left of the front page, above any text line.

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