The aim of the template is to ensure consistency of style and formatting across all PDFs which UKHSA publishes.
Download the UKHSA template by clicking on this image.
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UKHSA PHE Publishing checks that all documents comply with guidelines and requirements in the following areas:
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Avoid merged cells, this makes tables inaccessible.
Make all margins / borders visible.
Format the table in Layout > Table properties > Table tab. Make the left and right cell margins 0.15cm.
Note: make sure the Top field is set to 0 cm. Having any value in this field is a prime cause for lines in a table disappearing when you convert it to PDF.
To space the text and let it breathe, go to the Home tab, click the small arrow in the Paragraph group to open the Paragraph dialogue box. Set the spacing before and after to 2pt. This is enough to separate the text from cell borders and so make the table easier to read.
Header row:
- Use light grey to indicate header row - highlight the header row, go to Table Design > Shading and choose the lightest grey at the top left which is called 'White, Background 1, Darker 5%'.
- Header row text in bold
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Flow charts need a detailed and literal text equivalent of every step of the process including all the questions and all the answers. A simple summary, or pointing to the data somewhere else, isn’t enough.
PHEUKHSA's Fetal anomaly screening: care pathways page has several good examples of flow charts accompanied by text alternatives. Or see another example at the bottom of HMRC's Capital Gains Manual
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