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It has been moved to form the final page of each report (as you create pages above it, the boilerplate page will move down accordingly).
On this page you can:
- add a version control reference (or delete, if not required)
- add a 'prepared by' reference (or delete, if not required)
- add a contact (or delete, if not required)
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To access the Styles menu, click on the small arrow at the bottom right of the Styles tab, or use the keyboard shortcut Ctrl+Alt+Shift+S.
This should open the Styles menu or panel. Click it at the top and drag it over to the left side of the page where it should lock into place.
Note how the styles are in alphabetical order.
To apply a style to some text - for example, to create bullet points, to make a heading 2 or 3, to apply italics or bold - highlight the relevant text and click on the appropriate style in the Styles menu.
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- if your table of contents is mostly finished and you just want to alter a few page numbers, select Update page numbers only
- if you have made major changes to the document and, therefore, to the contents, select Update entire table
NOTE: When you update he entire table entries might appear for Title page and Content pages, which you don't want. There is no automatic way to exclude these. You'll have to carefully highlight those lines and delete them. Carefully, because if you over-extend the highlighting and press Delete you might delete the entire table. Simply click Alt + z to restore the table and try deleting the lines again.
Add header text
Header text must be added to the document. Usually this is the title of the document or an abbreviated version of it, since best practice is to keep the header text on one line.
To add header text:
- double click on the template text header area at the top of any page,. containing the greyed-out text reading 'Main title goes here as running header' to make the – this makes the header section editable
- write the desired header text
- double-click anywhere on the main part of the page and the header section closes, now displaying your title – you can change it at any point be repeating these steps
Portrait and landscape orientation of pages
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- front page main title
- front page second level (subhead)
Within In the main template pages, 4 headers are available:
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- use the headings in sequence – a Heading 3 needs to be preceded by a Heading 2
- headings should be clear and concise and fit into a single line in the table of contents
- headings must be written in sentence case i.e. with the first letter of the first word in capitals and all the rest in lower case (unless they are proper names, for examples of species or organisations)
- a page break will automatically be added before each new Chapter header
- the styles are set up to create a space before and after headings or paragraphs – do not add extra paragraph returns to increase the space between headings or paragraphs
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PHE uses the GDS style guide with certain exemptions, for example third party content, non-branded publications and some Easy Read and translated materials.
Text boxes
Don't Do not use manually generated text boxes. Use the style panel options:
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- this opens the Alt Text pane on the right side of the document
- type your alt text
- there is no Save button, so when you've finished, click the black arrow at the top right and select Close
Alt text for images
- right-click on the image
- select Edit alt text... to open the Alt Text pane on the right side of the document
- type 1 to 2 sentences to describe the image and its context to someone who cannot see it
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The highest contrast i.e. the most readable format, is black text on a white background.
Check your
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document for
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accessibility
To check your completed PHE template document for accessibility:
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